[07:50:12] Change on 12meta.wikimedia.org a page WikiConference India 2016/Community and Team/IRC/October 21, 2015 was created, changed by Ravidreams link https://meta.wikimedia.org/wiki/WikiConference_India_2016/Community_and_Team/IRC/October_21%2c_2015 edit summary: Scheduling [07:54:24] Change on 12meta.wikimedia.org a page WikiConference India 2016/Community and Team/IRC was modified, changed by Ravidreams link https://meta.wikimedia.org/w/index.php?diff=14230780 edit summary: Upcoming IRC [07:55:06] Change on 12meta.wikimedia.org a page WikiConference India 2016/Community and Team/IRC/October 21, 2015 was modified, changed by Ravidreams link https://meta.wikimedia.org/w/index.php?diff=14230787 edit summary: +link [15:23:45] https://www.youtube.com/watch?v=fNLhxKpfCnA [15:32:39] Hi [15:32:49] Hi everyone.... [15:32:50] I guess I'm https://www.youtube.com/watch?v=JU-OSLBKwG0 while no one's around [15:33:08] Finally :D [15:33:21] Hi people :D [15:33:39] haha nice one Ashwin :p [15:36:24] "We need more people" should be the topic for this session :) [15:36:51] yeah [15:37:55] Hi everyone [15:38:13] Am I late for the show? [15:38:38] nope nothings happened so far [15:40:17] Hi AshLin, good to chat after long :) [15:40:27] Hello all [15:40:41] hi cherishsantosh [15:40:56] We have quite a number of volunteers from all over of India [15:40:59] Hello Subhashish [15:41:04] 4 from Bengaluru I guess, we're still leading [15:41:42] Hi Subhashish :D [15:42:29] so what are specifically discussing Ravi? [15:42:37] I always thought that i will happen in Bengaluru [15:42:56] But now we are thinking [15:43:38] welcome satdeep :) [15:44:03] Hello everyone [15:45:30] Hi yohan [15:45:32] Satdeep_: you never know! Hi Yohannvt [15:45:47] Hi Santosh [15:45:57] Hi everyone... [15:46:02] Well, today's agenda is to update the community about WCI 2016 progress and planning [15:46:05] This IRC was essential now [15:46:19] ok, so can we begin [15:46:42] But, we still haven't got enough people hooked :( [15:47:14] Is it because our communication mode has an issue? Meaning should the core team find a way to operate more openly [15:47:20] will that help to get more people on board [15:48:17] I think we need some kind of discussion on the mailing list. Maybe then we will get more eyeballs [15:48:54] or some update on mobile [15:48:55] :D [15:49:24] yes, I agree [15:49:27] I have a feeling that right now all of us are interested but looking at each other to take the next step [15:49:31] How to move to the next step [15:49:52] without having hierarchical structures like Chair, vice chair etc., [15:49:53] what is the next step - choosing the city, I think [15:50:06] That is a typica model .. But, I am afraid that will also discourage many people [15:50:41] Yes, city selection is an obvious next step and the ball is in jury's court ;) [15:50:49] Ravi, if I remember right you have the means to hire event managers - so how about asking an event management company what locations they can think of? [15:50:58] Starting work on PEG application is immediate priority [15:51:24] organising committee is not involved in city selection [15:51:26] basically some architecture shoude be thr [15:51:42] for information flow [15:51:49] and every thing [15:52:12] There are lot of ideal cities.. But, if we just conduct in a random city without local community's stewardship, I am concerned that won't be the best way [15:52:14] @santosh do you mean as in a roadmap?? [15:52:31] Once a city is finalized with clear community participation, event managers can help them [15:52:44] as everybody probably knows - we have three cities - Ahmednagar, Chandigarh, Nashik [15:53:09] which have bid for the hosting [15:53:18] @yohan [15:53:20] yes [15:55:27] we need to contact city reps and start discussing about the attributes of each city bid [15:55:52] We can take inputs from DC chapter on what was their roadmap, s [15:57:08] Actually, there are many successful PEG applications that will give us an idea about recent trends in conducting a national conference [15:57:37] common sense leads one to conclude that for road maps to be implemented we need the committees to be fully populated first [15:58:45] In Chandigarh i have narrowed it down to Hotel JW Marriott which is the only one which can have 500 people in a hall [15:58:47] whats our status regarding committee formation, please? [16:00:45] Marriot or any hotel will increase cost. Isn't there a University convocation hall or something like that [16:01:06] anyway, these details can be conveyed when the jury gets in touch with you [16:01:26] But then getting things like connectivity are so difficult [16:01:32] like for our workshop [16:02:22] we were not able to get open access.. instead they provided us with 20 username and passwords and those too were sent on emails to each editor [16:02:26] Special arrangements will be need to be done in advance with a local service provider for any venue [16:02:32] no regular connection can support it [16:02:45] ashwin, people for couple of teams have been identified [16:02:46] https://meta.wikimedia.org/wiki/WikiConference_India_2016/Community_and_Team/Team_Role [16:03:08] But, finding it hard to proceed to work from committee formation [16:03:55] Okay [16:03:59] What do we do now ? [16:04:00] agree with ravidreams about the cost implications in Chandigarh if Marriot is considered. The Panjabi University might be a better place. [16:04:15] the list of teams is there but the names not mentioned [16:04:15] yes [16:05:13] Thats what we need to work on [16:05:19] Yes [16:05:30] Please nominate core team first :) [16:05:39] I invited suggestions for all teams.. But, didn't get enough inputs ;( [16:05:54] may be another option is thapar university [16:06:00] @stdeep [16:06:09] start with two guys at first, add more later [16:06:32] I'd suggest the bidding teams to share a brief analysis of the venue considering various factors; cost implication, accessibility and last but not the least if they are in the business of education/activism, etc. [16:06:38] ok, to set ball rolling, I volunteer for core team [16:07:37] good [16:07:47] so do we keep one person in one team only ? [16:07:52] OK, that's the idea.. I will start updating the details for team members [16:07:59] one person can be in two teams [16:08:07] more than that it become tedious [16:08:21] Ashwin, you are already in the core team :) [16:08:42] People who have been carrying forward this discussion since last two month are all in core team [16:08:52] I think one person in two team is better [16:08:55] Just a matter of formality before we publish the list in meta [16:09:02] Okay okay [16:09:07] oh, thanks for informing me :) [16:09:40] yeah, we missed Yohan :D [16:09:49] We have a mailing list for wikiconference.. but, I am looking at multilple modes that will also keep the larger communitu automatically updated [16:10:04] Srry, I'm on the phone [16:10:12] Shall we just use this IRC regulalry instead of FB chat? [16:10:24] Need to look into the technicalities of logging stuff [16:10:33] I'd love to be in the Press & Media Coordination and general communications. [16:10:54] we need outreach and communication people functioning already to help you Ravi [16:10:55] IRC is better :) [16:11:53] Yes it is much more official [16:11:58] Compared to IRC [16:12:21] *compared to FB [16:12:59] I suggest we have fixed one way communication channels & discussion channels - example use twitter & FB as a one way communication. Use irs, mailman lists and meta for discussions [16:13:39] FB is mutable, irc discussions aren't [16:13:47] If everyone agrees, we can switch to IRC. Let me check the archiving options and confirm [16:14:07] yes [16:14:12] Agree [16:14:36] https://www.irccloud.com/ provides more facilities plus app [16:14:42] so we can have more control [16:15:12] hello everyone [16:15:15] everybody lets welcome Gaurav [16:15:37] He was the main organizer of our recent 2-day workshop [16:15:45] Thanks for the app link @ravi [16:15:47] Another agreement we need is to move from volunteering to accepting responsibilities to complete (an upcoming roadmap) with the help of other team members [16:16:30] @ravi agree [16:16:49] If a formal title like Committe member etc., helps to assume that responsibilty, let us invent those titles :) [16:17:01] @satdeep. Gaurav did an amazing job for the workshop!! [16:17:19] Congrats Gaurav [16:17:26] wish I was there. I love participating in these workshops [16:17:29] Hi Gaurav, good to know that [16:17:30] Yes he did [16:17:39] thanks yohann [16:17:42] We just need a magical solution for https://en.wikipedia.org/wiki/Bystander_effect [16:18:05] thanks ravi [16:18:22] Looks like there is no silver bullet for that @ravi [16:18:26] haha [16:18:28] Besides, press / outreach, we need few other teams to be formed immediately: [16:18:29] Sponsorship & Advertisement Team [16:18:40] Scholarship Coordination Committee [16:19:03] Conference Planning Team [16:19:22] A team for PEG, reporting etc., [16:19:40] Anyone wants to take responsibilities for these right away? :) [16:19:57] So, we know a way to bug the right people instead of bugging in alphabetical order :) [16:21:13] is it single person involved in multiple team ? [16:21:22] I have seen from many events big & small that all teams need to be engaging all the time [16:21:48] cherishsantosh: I don't get you [16:22:05] Can i be a part of Scholarship Coordination Committee ? [16:22:33] Scholarship coordination team might be busy at the starting, but during & after the event, they will be free [16:22:34] Of course.. Just make sure you won't miss a third team where you can contribute better ;) [16:22:38] dont worry about how many teams a person is as of now, lets get them functioning first imho [16:22:50] one person can participate in two teams? [16:22:57] Same I story for sponsorship [16:22:59] cherishsantosh: yes [16:23:12] Yes sure... I would love to be a part of another team [16:23:35] Is there a group for the program tracks - workshop/presentation proposals? I think scholarships should also be linked to proposal evaluations? I am happy to help on program content evaluation. [16:23:37] AshLin: Yes, no hard and fast rules.. Just a matter of human limit.. and also people should not feel that same guy or few guys are donning all roles [16:23:42] scholarship coordination work continues throughout, in my experienceof wci 2011 Yohann [16:23:51] There should be enough space for people to take ownership and credit [16:23:58] i like to work with Conference Planning and Finance [16:24:33] with two teams [16:24:59] Guest89937: Can I address you by your name :) [16:25:05] My point is that ppl should go into teams which will keep them engaged through tout the timeline [16:25:13] Of course Ravi!! :) [16:25:14] Program Management is in Conference Planning Team .... [16:25:33] Ok Guest89937 aka Shyamal [16:25:47] You will be the right person to handle Conference planning [16:26:10] Srry my typing is slow [16:26:22] Program tracks come under Conference planning [16:26:31] i agree, Shyamal, i second [16:26:46] I am happy that we are having more clarity now on who will start working for each team :) [16:26:55] yes [16:26:58] Of course, wherever coordination is needed, teams shall work together [16:27:23] Karthik Nadar has agreed to contribute for the PEG application [16:27:30] I hope Netha also will find time [16:27:42] They have the experience serving in WMF grants committees [16:28:02] Yes,agree [16:28:28] Yes i agree too [16:28:42] yup [16:28:44] Just curious, does FB make us more casual :) The same people here with a schedule chat session are making more decisions :) [16:29:27] haha.. [16:29:35] i think yes [16:29:37] I'm giving quick inputs since my battery is low ;) [16:29:49] @yohan hahahaha [16:29:54] we all planned before coming here and with a definite agenda [16:29:58] that actually helps [16:30:15] may your batteries always be low yohann ;) [16:30:17] PEG is something we need to decide about at the soonest. I am fully engaged until February. What is the timeline of the PEG team like? [16:30:42] We should file it at least by November end [16:31:03] @ashlin. LOL [16:31:32] Satdeep_: if that is the case, then a weekly IRC scheduled can hlelp us I guess [16:31:46] Yes exactly [16:31:54] I will be around to contribute on the PEG application, but I can't be sure about how much time I can commit for it. [16:31:56] it can be every Saturday 9 pm i guess [16:32:07] yes [16:32:36] @netha count me in for helping you in PEG [16:32:55] Thanks Yohannvt [16:33:22] And maybe we can ask everybody to tell about what they did in the past week regarding the conference [16:34:12] Yohannvt: are you sure.. you already forgot your Hyderabad address :) [16:34:27] @satdeep I'm not sure that might help [16:34:45] after formation of committees we have tomeet weekly [16:35:31] @Yohann i think weekly tasks will keep us motivated [16:35:34] @ravi. I will have to know my Hyderabad address since I'm on my way there ;) [16:35:49] as we have taken up the responsibilty in front of the whole community [16:36:57] @satdeep I'm not saying that I have an issue with this. It's just that ppl might not be able to be active throughout the week [16:37:20] Some weeks they might be more free than other weeks [16:37:28] Of course, let's hope there will be updates from some committee every week [16:37:42] To contribute to WCI [16:37:45] Yes sure.. but we can hope :) [16:37:55] we can also come up with a rough roadmap to keep us aligned [16:38:25] Roadmap as in ? [16:40:05] or milestones [16:40:11] we need predefined milestones too [16:40:19] tentative dates for each activity] [16:40:59] Before we conclude the discussion, I wanted to ask everyone's opinion about https://lists.wikimedia.org/pipermail/wikimania-l/2015-October/007030.html [16:41:20] we have already discussed about this, but I am wondering if Indian community should take an official stand and inform the wikimania team [16:41:30] that we are interested in conducting Wikimania 2018? [16:41:53] Yes we are... [16:42:32] yes [16:44:09] Yes [16:44:10] OK, let me get in touch with the Wikimania team and see what is the best way to express this intent [16:44:22] if needed we will do a RfC [16:44:37] k [16:45:36] Sure... [16:46:12] is saturday a good time for weekly chat session? I will prefer it to be a work day [16:46:23] yes [16:46:32] as travel and other engagements might intervene during weekends [16:46:43] tuesday /wednesday / thursday is best [16:46:50] weekday works better for me as well. [16:47:03] I'm going to die soon : I mean my battery will die soon!! So let everyone choose a team & the remaining team, I ll take [16:47:14] Then choose any one [16:47:18] i have no issues [16:47:32] Saturday looks good [16:47:50] but some of us are not okay [16:47:54] weekday [16:48:09] then let us choose Wednesday [16:48:16] :) [16:48:34] Then Thursday looks good [16:49:00] keep after 10 PM or around 10PM [16:49:13] Okay Thursday will be fine [16:51:24] Oaky then, let us meet next Thursady [16:51:34] Be ready with updates from each team :) [16:51:48] Shall we conclude the session now [16:52:03] ok, gn all [16:52:26] Goood night everyone! [16:53:50] Yes ravi [17:01:50] Good Night everyone [17:04:24] good night