[06:37:02] Change on 12meta.wikimedia.org a page WikiConference India 2016/Submissions/Your proposal title was modified, changed by Salahuddin Sagor link https://meta.wikimedia.org/w/index.php?diff=15640264 edit summary: সালাহ্উদ্দীন সাগর। [06:38:40] Change on 12meta.wikimedia.org a page WikiConference India 2016/Submissions/Your proposal title was modified, changed by Salahuddin Sagor link https://meta.wikimedia.org/w/index.php?diff=15640268 edit summary: Replaced content with "সালাহ্উদ্দীন সাগর" [12:57:27] Hi, anyone onlyn? [13:24:37] Change on 12meta.wikimedia.org a page WikiConference India 2016/Logo Challenge was modified, changed by Bhaskaranaidu link https://meta.wikimedia.org/w/index.php?diff=15640686 edit summary: /* {{support}} */ [13:26:14] Change on 12meta.wikimedia.org a page WikiConference India 2016/Logo Challenge was modified, changed by Bhaskaranaidu link https://meta.wikimedia.org/w/index.php?diff=15640690 edit summary: /* {{support}} */ [13:26:48] Change on 12meta.wikimedia.org a page WikiConference India 2016/Logo Challenge was modified, changed by Bhaskaranaidu link https://meta.wikimedia.org/w/index.php?diff=15640691 edit summary: /* {{support}} */ [13:27:35] Change on 12meta.wikimedia.org a page WikiConference India 2016/Logo Challenge was modified, changed by Bhaskaranaidu link https://meta.wikimedia.org/w/index.php?diff=15640692 edit summary: /* {{support}} */ [15:57:43] hi [15:57:47] good evening [16:02:41] Hi Manav and Soni [16:02:45] and everyone [16:05:50] so... what are we discussing today [16:06:24] Hi Ravi [16:06:57] hello [16:07:09] The main things to discuss are Survey, Budet and Logo... [16:07:50] ok [16:08:46] Hi [16:09:13] Manoj is in touch and has assured to alter logo 4 as per comments [16:09:21] let's get it and decide between 4 or 5 [16:10:16] Okay [16:10:19] seems great to me [16:10:32] one issue solved... [16:10:37] i'll prefer the 4th one if he is ready to amend it [16:10:48] Now we have to get a more realistic budget [16:10:52] and a survey form [16:11:31] ya, me too. just waiting to see the finished look [16:12:12] In the budget we have to include some sponsorships for invited speakers and some distinguished guests... [16:12:15] :) [16:12:38] We should make the budget according to 300 instead of 400... [16:13:33] yes [16:13:50] Also we have included all the expenses for 3 days for all the 300 people... Maybe we can get half from WMF and get half as registration fee.. or something else perhaps [16:14:27] we'll have to decide the registration fee for anyone is willing to attend the conference [16:15:09] yes.. now we have to cross-check all the figures and costs at-least twice.. [16:15:59] except for scholarship holders and LOC (local organizing committee) [16:16:06] all will have to pay registration fee [16:16:23] we can have day pass and 3 day pass [16:16:30] yes...but how much? [16:16:48] cost can be food+snacks cost plus 500 INR for swag cost [16:17:14] swag can be optionally offered to make it affordable [16:17:55] okay [16:18:15] what about accompanying person [16:18:52] accompanying person has to get registration [16:19:08] and now our job is to get all the figures exact as well as reasonable [16:21:30] Hi, am I late [16:21:49] Now, Manav I guess you can do this.. Cross check all the figures and we will finalize registration fee according to that [16:21:57] Hi Soni how are you [16:22:22] ok... I'll do that [16:22:39] and I asked about the registration fee for the accompanying person [16:22:49] yes, accompanying person has to do registration [16:22:57] That person has to do it [16:23:02] WMF is kind of concerned about the budget [16:23:16] so we need to be accurate and efficient as much as possible [16:23:28] and show other sources of revenue through registration fee and or sponsors [16:24:00] Exactly... and that way maybe the figures should be according to the Scholarship recepients and speakers only [16:24:21] I believe its a simpler way for us to prepare three estimates. Best case, worst case and average case [16:24:49] At worst, we expect only Scholarship recipients to turn up. So our cost and budgeting should be done keeping that in mind, roughly. [16:25:11] Soni has a point here... [16:25:17] At best, we might expect some 100 odd people apart from the recipients. So we make another estimate based on that. [16:25:21] I also have a question [16:25:43] When presenting to WMF, we present all three estimates. That way, we have a working plan to fall back on should things go suboptimal [16:25:50] how about we offer pre-registration only ? or should we have on-site registration as well ? [16:25:52] estimates can be for our own convenience [16:25:57] we need to present one final budget [16:26:02] only food / swag cost is variable [16:26:19] on-site registration must [16:26:33] people always turn up hearing about the conf in media [16:26:38] ^ Ditto. [16:27:10] I think the minimum budget should be for 150 individuals as we'll be having some volunteers as well [16:27:25] 150 is minimum... [16:27:59] From average case scenario, we should end up having some 30-40 odd people coming apart from volunteers or recipients/speakers. If we restrict them to a "Pre-registrations only" that number might drop even more [16:28:46] (Dont mind the exact numbers here. I'm just throwing my estimate on how things could pan out. Your numbers may vary. I just want to talk about the management principles while planning the budget) [16:29:27] Yes you are right Soni [16:29:44] We will offer pre-registration [16:29:50] but won't restrict to it [16:30:07] Okay... That will make some things unsurre [16:30:17] but we need it. [16:30:32] Only limitation is the auditorium size :) [16:31:20] We have a big auditorium [16:31:38] 1000 people i guess [16:37:30] \Y/ [16:38:31] The Survey is the last thing we discuss today [16:40:52] I will come up with a draft by tomorrow for sure. Let's have a quick IRC tomorrow and finalize [16:41:04] Okay great [16:41:04] If someone wants to help, please feel free to edit the meta page [16:41:16] Yes, exactly! [16:46:43] See you guys tomorrow :0 [16:46:45] :) [16:52:43] See you