[16:00:25] Hello! [16:00:40] Welcome to the FDC office hour. :) [16:01:37] We have Garfield and Katy with us; Winnifred is logging in. [16:01:49] Hello, everyone. [16:01:51] Thanks, @MaggieD_WMF ! [16:01:54] Hello to all. [16:02:18] May I ask are there any FDC members in the room? I see @mpeel . [16:02:59] Hi all. I'm here, but I'm also in a work telecon so ping me if I'm needed. [16:03:09] OK! Thanks, @mpeel - great to see you here. [16:03:28] What about any potential annual plan grant / FDC applicants? [16:04:57] Alright--why don't we get started, in case any of you are here to learn about the proposal process! [16:05:25] Please do share questions with us at any point. We'd love to make this as relevant and useful as possible to you. [16:05:58] Let me start by sharing some important resources: [16:06:28] First, you can always look at the annual plan grants / FDC portal for everything you wanted to know--and more!--about the process. [16:06:29] https://meta.wikimedia.org/wiki/FDC_portal [16:06:55] That is where you can find all proposal forms, reports, timelines, contact information, and more. [16:07:23] The timeline of the Proposal process is outlined here: https://meta.wikimedia.org/wiki/FDC_portal/Timeline [16:07:52] So, some important upcoming deadlines. [16:08:34] Eligibility to submit an FDC proposal. [16:09:01] As you may remember, we asked all entities who were interested in the FDC process to submit a Letter Of Intent back in June. [16:09:12] We received 17 Letters of Intent then. [16:09:32] In July, our colleague @Garfield and his team in Finance published the eligibility list. [16:09:53] The eligibility lists all of those who submitted letters of intent in either "yes," "yes, if" and "no" categories. [16:10:01] Status table: https://meta.wikimedia.org/wiki/FDC_portal/Eligibility_status/2013-2014_round1 [16:10:11] Detailed checklist: https://meta.wikimedia.org/wiki/FDC_portal/Eligibility_checklist/2013-2014_round1 [16:10:16] Over the last few months, we've been working very closely--thanks especially to @wolliff and @Garfield--with each entity to ensure they know about all outstanding eligibility gaps. [16:10:24] Tell us what an eligibility gap could be, @wolliff ? [16:10:41] For example, an incomplete or past due grant report. [16:10:50] All eligibility gaps must be closed (that is, resolved) by September 15. [16:10:57] So we're only a few days away from that process closing up. [16:11:04] Or an annual report not published by the date in the chapter agreement. [16:11:10] Yep, thanks! [16:11:17] Exciting! [16:11:21] Yes, it sure is! [16:12:00] On September 16, after the eligibility closes on the 15th, @Garfield will lead the process to post the final eligibility. [16:12:24] But entities now know exactly what could stand in their way to become eligible, and we hope most are working hard right now to close those gaps and even on their proposals. [16:12:35] @wolliff: when are the proposals due? :) [16:12:42] 1 October 2013. [16:12:42] Or: anyone in the room! [16:12:45] Too fast. [16:12:47] So good. [16:12:57] Yes, that is correct! @wolliff will win a prize for her correct answer. [16:13:04] Thank you. What is my prize? [16:13:08] I want my prize. [16:13:11] :) [16:13:12] Unfortunately I cannot communicate it in public. [16:13:15] Because I have not determined it yet. [16:13:43] But don't worry, you will receive your reward. [16:13:50] OK--any questions? [16:14:00] Or is everyone else excited to answer some FDC trivia questions? [16:14:22] Katy, if an entity submits a proposal after the deadline (1 October) will it be considered by the FDC? [16:14:38] Good question @wolliff. Unfortunately, no. It cannot be considered. [16:14:48] If an entity misses the deadline, they will need to apply in the next round. [16:14:54] Katy, I have a question from a community member, who writes, "What happens after the proposals are submitted?" [16:15:06] @MaggieD_WMF: great news! We are more than happy to accept questions. [16:15:18] @wolliff : want to take this one? [16:15:30] For 30 days, the proposal will be open for comments and questions from staff, the FDC, and the community. [16:15:39] Bingo! [16:15:48] Each submitting entity will engage with these comments and questions on the discussion page of the proposal form. [16:15:59] This engagement is critical to the success of each proposal. [16:16:28] After the community review period ends, FDC staff will publish staff assessments. [16:16:33] Where should people look for guidance in developing their proposals? [16:16:38] These assessments are but one input into the proposal review process. [16:16:54] One last point on the previous question: we would like to encourage that all the entities to watch their Talk pages of the proposal as there will be many questions and feedback from a number of parties. [16:16:58] Finally, the FDC meets to write a recommendation about all of the proposals, which is then reviewed by the WMF Board of Trustees. [16:17:22] That decision is made by the Board on January 1 [16:17:52] @MaggieD_WMF: happy to answer this one too. [16:18:33] There are a number of places where we would recommend applicants go to for guidance and advice. [16:18:39] The first and most obvious place would be the FDC Framework. [16:18:47] Which can be found here: https://meta.wikimedia.org/wiki/Funds_Dissemination_Committee/Framework_for_the_Creation_and_Initial_Operation_of_the_FDC [16:19:21] In addition, each Round, the FDC makes recommendations that also include insights into their decision-making process, areas of excitement and areas of concern. [16:19:37] Round 1 can be found here: https://meta.wikimedia.org/wiki/FDC_portal/FDC_recommendations/2012-2013_round1 [16:19:56] There, you'll see not only a list of recommended allocations from 2012-2013 Round 1, [16:20:07] But also, a number of high level comments and insights. [16:20:26] Check out this section in particular: https://meta.wikimedia.org/wiki/FDC_portal/FDC_recommendations/2012-2013_round1#Key_Themes.2FIssues_of_the_FDC_discussions [16:20:30] It is important that entities read the previous recommendations before submitting a proposal. [16:20:37] That way they can be sure to take the FDC's advice into account. [16:20:57] 2012-2013 Round 2 recommendations can be found here: https://meta.wikimedia.org/wiki/FDC_portal/FDC_recommendations/2012-2013_round2 [16:21:14] Again, you'll see many comments there about what they are encouraging entities to tackle, [16:21:20] like Good governance and effective leadership. [16:21:41] and SMART goals with associated metrics. [16:21:52] and the importance of diversifying funding sources. [16:22:04] There's lots of important information there that should be taken into account. [16:22:42] Does anyone have any questions about the FDC? [16:23:10] If you arrive later and are reading the archives, you may always Email FDCSupport@wikimedia.org. [16:23:36] True @wolliff : we are always here to answer questions. [16:23:37] There were also be a return engagement at 2300 UTC today. [16:24:16] Many entities have been asking us about whether the annual plan grants program is right for them and we have been working closely with them to help them make that decision. [16:24:50] We are also happy to meet with folks through other technologies, like Hangout / Chat / Skype / email. [16:24:57] Oh, and of course ye olde telephone! [16:25:22] So if you missed the office hours today, don't worry. Please just get in touch with any questions. [16:26:11] Final call for questions? Otherwise, we'll close this session and come back later. :) [16:26:43] Thanks so much @MaggieD_WMF for being here! We really appreciate it. [16:26:49] Yes, thanks to Maggie! [16:26:51] And thanks to @wolliff and @Garfield for joining too. [16:26:56] Thanks to Garfield! [16:27:01] And @mpeel for being online :) [16:27:05] Thank you to our gracious host Ms. Katy Love. [16:27:17] We'll all be back later today to chat again. [16:27:26] Have a good day, @KatyLove, @wolliff, @Garfield and @MaggieD_WMF! [16:27:34] You, too, mpeel. [16:27:37] * KatyLove bows [16:27:39] Farewell, Mike Peel. [16:27:46] Farewell all! Come again soon. [16:28:41] thanks folks, sorry I came in a bit late, will check the log [17:18:43] Ooh, a meeting. [17:18:45] That was fast [22:57:35] Greetings to all, we will be starting up in just a few minutes. [22:58:43] Hi there everyone! As Winifred said, we'll be getting started soon. [23:00:14] Hello, all, and welcome to the FDC office hour! [23:00:19] Hi, Maggie. [23:00:21] Thank you for being here. [23:00:27] Hi @MaggieD_WMF and @wolliff ! [23:00:33] Hi, Katy. [23:00:35] Let's get started, shall we? [23:00:36] It's nice to see you. [23:00:37] OK! [23:00:43] It's nice to see you here too. [23:00:45] Garfield should be joining us soon. [23:00:49] Excellent! [23:01:19] !tabcompletion | FYI [23:01:23] * marktraceur sighs [23:01:38] marktraceur, what is !tabcompletion? [23:01:38] "Instead of manually typing another person's nickname in IRC, you can type the beginning of their name and hit TAB on your keyboard to get it autocompleted, like on the command line." [23:01:47] (the bot was supposed to answer me) [23:01:53] Oh! [23:01:58] Bots. Cannot be trusted. [23:02:02] Let me ask a question to the crowd: [23:02:07] any FDC members out there? [23:02:13] MaggieD_WMF: Indeed [23:02:19] I see @mpeel : but I think it must be quite late in the UK. [23:02:59] 23:00 in the UK now, yeah. [23:03:07] Actually it's midnight! [23:03:13] Ok: [23:03:16] It's midnight there. [23:03:22] Hi @Nutmore ! [23:03:36] Any potential FDC / annual plan grant applicants out there? [23:03:43] Hey KatyLove. :) [23:03:46] We'd love to tailor this chat to make it most useful to your needs. [23:04:24] So if there are indeed people here we can answer all the questions you wanted to know about the FDC! [23:04:29] @KatyLove I'm not sure whether it's quite late, or quite early, right now. ;-) But I'm around. [23:04:36] Oh hi again @mpeel ! [23:04:46] Great to have you, bleary eyed though you may be! :) [23:05:02] So we have an FDC member here to, to answer any questions you might have. [23:05:16] The focus of this conversation is to be the FDC process and upcoming milestones. [23:05:26] But we can answer any questions that may be coming up for applicants -- or observers. [23:06:20] Should we take this as a sign that there are no questions, everything is crystal clear? [23:07:00] Anyone want to ask an FDC trivia question of us? Test our knowledge? :) [23:07:09] No sports. [23:08:15] If there are two things to take away from this lively chat, here's what they should be. [23:08:18] * KatyLove is thinking... [23:08:33] 1) Proposals are due Oct 1, 2013 by end of day UTC [23:08:59] 2) eligibility gaps must be closed by September 15. [23:09:34] 3) (yes, a 3rd!) the FDC staff is here to share information with anyone who is interested in finding out more or has questions about applying [23:09:44] What's an eligibility gap, KatyLove? [23:09:44] Why did my 3rd turn red?? [23:09:57] Great question @MaggieD_WMF : over to you, @wolliff ! [23:10:06] Well, Maggie... [23:10:26] an eligibility gap is a requirement that an entity still needs to meet in order to be eligible to submit an application for 2013-2014 Round 1. [23:10:33] You may find a summary of each entity's status here: https://meta.wikimedia.org/wiki/FDC_portal/Eligibility_status/2013-2014_round1 [23:10:47] An example of an eligibility gap might be, an incomplete or past due grant report for a WMF grant. [23:11:01] A detailed checklist is also available: https://meta.wikimedia.org/wiki/FDC_portal/Eligibility_checklist/2013-2014_round1 [23:11:17] That table sure has a lot of into on it! [23:11:21] Good thing it's color-coordinated. [23:11:30] It sure does, Katy. We wish to be thorough. [23:11:32] And I love the {{check}} template. [23:11:38] Thanks Mike Peel! [23:11:38] And {{cross}} [23:11:51] I didn't know he designed that. Thanks @mpeel ! [23:12:09] Now that we've done our intro, we can get to the good stuff! [23:12:13] What questions are out there? [23:12:29] Wait… you mean eligibility is not the good stuff? [23:12:30] I didn't design it, I just made use of the existing template to make the page a bit more usable. ;-) [23:12:35] Mike Peel and I are frowning at you. [23:12:45] yes, we are. ;-) [23:12:58] Eligibility is definitely good stuff, don't worry. [23:13:01] We are in agreement. [23:13:14] But it would be really great to know what people are wondering about the FDC process right ow. [23:13:15] now. [23:13:22] Ow! [23:13:26] What questions do they have? What confusions are there? [23:13:26] ;) [23:14:24] Any questions for the FDC team? [23:14:41] Thanks @MaggieD_WMF -- I'm sure you'll get some great questions! [23:15:50] So @MaggieD_WMF - what good questions have you got in ? Anything? Anyone? [23:16:10] Let me share two important resources, in case anyone is following this: [23:16:33] We are, we are! [23:16:34] meta.wikimedia.org/wiki/FDC_portal is the FDC annual plan grant portal. [23:16:43] Cool! [23:16:43] It's a great site, full of everything you could ever need for the FDC. [23:16:58] I need a Framework! Does it have that?? [23:17:02] But then, there are also humans behind all of this--and the FDC staff exists to answer questions, share info, and support potential FDC applicants. [23:17:13] That wasn't my second resource, @wolliff - but good one! [23:17:14] FDCSupport@wikimedia.org [23:17:19] Oh you beat me to it. [23:17:22] Bravissimo! [23:17:24] Supporting you. [23:17:29] FDCSupporting you. [23:17:29] thank you! [23:17:47] We should also restate the critical piece that there are places one can go for good guidance for applicants. [23:17:51] @wolliff can you think of any? [23:17:56] FDCSupport@wikimedia.org [23:17:59] If you were an FDC annual plan grant applicant, where would you look? [23:18:00] Um... [23:18:02] Well, [23:18:09] Of course you can always contact us! [23:18:10] http://meta.wikimedia.org/wiki/FDC_portal [23:18:14] Um, yes... [23:18:19] But you're not getting the right answer! [23:18:21] Try again. [23:18:24] I'll give you a hint: [23:18:25] Those are both right answers. [23:18:27] I disagree. [23:18:30] Yes, yes, you're right [23:18:36] (I don't disagree with your disagreemtent) [23:18:56] If you were an FDC applicant eager to get in the heads of the FDC, trying to understand where they would like to see the movement go, where would you look for such guidance? [23:19:02] The FDC Framework is a good one. [23:19:09] Also, any ideas, @wolliff ? [23:19:25] Wow! I would look at the recommendations from last round! [23:19:30] Yes…you are good! [23:19:34] Links for that: [23:19:47] https://meta.wikimedia.org/wiki/FDC_portal/FDC_recommendations/2012-2013_round2 from Round 2 [23:19:56] 2012-2013 that is [23:20:01] and https://meta.wikimedia.org/wiki/FDC_portal/FDC_recommendations/2012-2013_round1 from 2012-2013 Round 1 [23:20:08] There's lots of great insight there. [23:20:22] And comments/observations that entities should take into account when developing the proposals. [23:20:41] One more thing I want to share with interested applicants: [23:20:47] Do consider the WMF Board guidance to the FDC. [23:20:50] http://wikimediafoundation.org/wiki/Minutes/2013-04-18#Guidance_for_the_FDC [23:21:24] This was issued by the Board as guidance to the FDC. [23:21:33] Anything else @wolliff or @Garfield ? [23:24:11] If not, @MaggieD_WMF - I think we should close the office hours. We did a lot of talking on the last office hours so people can read that log. [23:24:47] it's a shame that there aren't more entities present at these - but perhaps that means they all know everything already? [23:25:28] I wonder @mpeel [23:25:47] We've been doing a lot of outreach on a one:one basis, [23:25:54] so perhaps that is taking care of a lot of questions coming up. [23:26:15] Okay, so let's wrap this up. Please remember that you can always email FDCSupport@wikimedia.org. [23:26:34] Yes, please contact us with any questions or concerns. [23:27:00] Thanks, wolliff, KatyLove, and Garfield. :) [23:27:06] and, thanks, mpeel, for talking. :D [23:27:09] And thanks to Mike Peel! [23:27:13] :) [23:27:20] Goodnight, everbody! [23:27:28] Night! [23:27:30] g'night all [23:28:12] Goodnight @mpeel ! [23:28:51] Thanks everyone for joining. [23:28:59] I want to thank @MaggieD_WMF very much! [23:29:01] Thanks for hosting, Katy. [23:29:08] Just sorry that we didn't have more questions….maybe next time! [23:29:22] We will be hosting more office hours in the coming weeks. [23:29:31] I will be sure to send out reminders. [23:30:41] And don't forget…FDCsupport@wikimedia.org!